What to put on a roofing invoice
- The word “Invoice” and a unique invoice number.
- Invoice date and due date.
- Your business name, contact details and license number.
- Customer name and the property address.
- The work done: squares torn off and installed, materials, flashing, vents, and any extra decking with the number of sheets.
- Tax, the total, payments already received and the balance due. Use the “Already paid” box in the tool.
- Warranty details and a reminder to register the materials with the manufacturer.
- How to pay you.
Invoices for insurance jobs
On insurance claims, the insurer often pays part of the money up front and the rest after the work is done. The homeowner usually needs your final invoice to claim that second payment. Itemize it to match the work in the insurance report, list any approved extras such as decking separately, and send it promptly so nobody waits for money.
Payment schedules for roofers
- Deposit when the contract is signed or materials are ordered.
- Balance on completion, after the final inspection and clean-up.
- Bigger or commercial jobs: progress payments at agreed stages, each with its own invoice.
Enter every earlier payment under “Already paid” so the customer always sees exactly what is left.
Turn your estimate into an invoice
If you made an estimate or quote with this tool on the same device, your lines are still here. Update the squares and decking to what you actually used, enter the payments received, and download the invoice.
Frequently asked questions
Is this roofing invoice template free?
Yes. Create and download unlimited invoices. Free PDFs include a small line at the bottom saying they were made with QuoteToolbelt.
How do I bill extra decking on the invoice?
Add "Replace damaged roof decking (per sheet)" from the price list and enter the number of sheets you replaced as the quantity.
Can I use this invoice for an insurance claim?
Yes. Itemize the work clearly so it can be compared with the insurance report. The homeowner can send the PDF to their insurer.
How do I show the deposit already paid?
Enter it in the Already paid box under Totals. The invoice shows the total, the amount paid and the balance due.