What to put on a cleaning invoice
- The word “Invoice” and a unique invoice number.
- Invoice date and due date.
- Your business name and contact details.
- Customer name and the service address.
- The cleaning done: type of clean, number of visits, and add-ons, each on its own line.
- Tax, any amount already paid, and the balance due.
- How to pay you.
Per-visit or monthly invoices
For one-time cleans, send the invoice right after the visit. For regular customers, one invoice a month is easier for everyone: add the per-visit service with the number of visits as the quantity, list the dates in the notes, and add any extras done that month as separate lines.
Payment terms for cleaners
- One-time and move-out cleans: payment on completion.
- Recurring home cleaning: per visit or monthly, due within a few days.
- Offices and commercial clients: often 14 to 30 days; agree on it in the contract.
- Late cancellations: if you charge a fee, add it as a line and point to the policy in your quote.
Turn your estimate into an invoice
If you made an estimate or quote with this tool on the same device, your lines are still here. Update the visits and add-ons to what you actually did, and download the invoice.
Frequently asked questions
Is this cleaning invoice template free?
Yes. Create and download unlimited invoices. Free PDFs include a small line at the bottom saying they were made with QuoteToolbelt.
How do I invoice a month of recurring cleans?
Add the per-visit service, such as "Standard house cleaning (per visit)", set the quantity to the number of visits, and put the visit dates in the notes.
Can I add extras to the invoice?
Yes. Add each extra, like inside oven or laundry, as its own line so the customer can see what they paid for.
Can I make the invoice on my phone?
Yes. The tool works in your phone browser and the PDF downloads straight to your phone, ready to send by text, WhatsApp or email.