What to put on a handyman invoice
- The word “Invoice” and a unique invoice number.
- Invoice date and due date.
- Your business name and contact details, plus license or registration number if you have one.
- Customer name and the job address.
- Every task you did, including the ones added on the day, with flat prices or hours.
- Materials you bought, with receipts available.
- Tax, any amount already paid, and the balance due.
- How to pay you.
Invoice before you leave
Handyman jobs are usually small, so the easiest way to get paid is right away. Update the task list on your phone at the end of the visit, show the customer the PDF, and take payment on the spot. Waiting a week to send a $200 invoice often means waiting a month to be paid.
Billing hourly work fairly
For hourly tasks, note your start and finish time and enter the hours as the quantity. Round to a clear rule you can explain, such as to the nearest quarter hour, and apply your minimum charge if the visit was short.
Regular customers and property managers
If you do several small visits for the same landlord or property manager, you can list them all on one invoice at the end of the month. Put the date and address of each visit in the description so it is easy for them to check.
Turn your estimate into an invoice
If you made an estimate or quote with this tool on the same device, your tasks are still here. Add anything extra you did, update the hours, and download the invoice.
Frequently asked questions
Is this handyman invoice template free?
Yes. Create and download unlimited invoices. Free PDFs include a small line at the bottom saying they were made with QuoteToolbelt.
How do I bill hours on a handyman invoice?
Add "Handyman labor (per hour)" from the price list and enter the hours worked as the quantity, for example 2.5.
Can I put several visits on one invoice?
Yes. Add a line for each visit or task and include the date and address in the description.
Can I make the invoice on my phone?
Yes. The tool works in your phone browser and the PDF downloads straight to your phone, ready to send by text, WhatsApp or email.