When to send a cleaning quote
Send a quote when you have seen the space (in person, by video or from photos) and can commit to a price per visit: a regular house clean, a move-out clean of an empty home, or an office cleaning contract. If you are unsure of the condition, send an estimate instead.
What to include in a cleaning quote
- Areas and tasks included, room by room or as a checklist.
- Frequency: one-time, weekly, every two weeks, monthly, or set days per week for offices.
- Price per visit and any add-ons.
- Supplies and equipment: yours or the customer's.
- Access: keys, codes, alarm, and the time window for the visit.
- Exclusions: for example exterior windows, heavy moving, biohazards.
- Cancellation policy and how long the quote is valid.
- A signature line. The PDF from this tool includes one.
Write a scope the customer cannot misread
| Vague | Clear |
|---|---|
| Clean house | Every two weeks: dust all reachable surfaces, vacuum and mop floors, clean 2 bathrooms, kitchen counters, sink, stovetop and outside of appliances, empty trash |
| Move-out clean | Empty 2-bed apartment: all of the above plus inside oven, fridge and cabinets, baseboards, 10 interior windows |
| Office cleaning | Monday, Wednesday, Friday after 6 pm: 2,500 sq ft office, empty trash, vacuum, clean kitchen and 2 restrooms; restock paper products (client-supplied) |
A clear list means a customer cannot expect inside-the-oven cleaning on a standard visit, and you are not tempted to do unpaid extras.
Quotes for commercial cleaning
For offices and commercial spaces, list tasks by frequency (every visit, weekly, monthly), state the square footage, and say who supplies paper products and trash bags. Many commercial customers compare several bids, so a tidy, specific quote stands out.
Frequently asked questions
What is the difference between a cleaning quote and an estimate?
A quote is a fixed price per visit for a defined list of tasks. An estimate is an informed guess that can change once you see the real condition of the space.
How do I quote recurring cleaning?
Put the price per visit on the quote and state the frequency, such as every two weeks, in the description or notes. The customer signs once for the ongoing service.
Can I use this for office cleaning bids?
Yes. Use "Office cleaning (per visit)" or "Commercial cleaning (per sq ft)" from the price list, and list the tasks and schedule in the notes.
Is the cleaning quote template free?
Yes. Make and download unlimited quotes. Free PDFs include a small line at the bottom saying they were made with QuoteToolbelt.