What to put on a plumbing invoice
- The word “Invoice” and a unique invoice number.
- Invoice date and due date.
- Your business name, contact details and license number.
- Customer name and the job address.
- Each job you did, including approved extras, plus parts and fees.
- Model and serial number of major equipment, like a water heater or sump pump, in the notes. The customer needs them for warranty claims, and you will thank yourself on the next service call.
- Tax, the total, any deposit already paid and the balance due. Use the “Already paid” box in the tool for the deposit.
- How to pay you.
Getting paid on emergency and service calls
For quick service calls, the best time to invoice is before you leave. Fill in the job on your phone, show the customer the PDF and collect payment on the spot. For larger jobs with a deposit, send the invoice for the balance the same day the work is finished, while the customer is happy to have water, heat or a working drain again.
Payment terms that work for plumbers
- Homeowners: payment on completion or within 7 days.
- Property managers and businesses: often 14 to 30 days; agree on it before the job.
- Late fees: if you charge them, state them clearly and check what is allowed where you work.
Turn your estimate into an invoice
If you made an estimate or quote with this tool on the same device, your lines are still here. Update anything that changed, enter the deposit under “Already paid”, and download the invoice.
Frequently asked questions
Is this plumbing invoice template free?
Yes. Create and download unlimited invoices. Free PDFs include a small line at the bottom saying they were made with QuoteToolbelt.
How do I show a deposit on a plumbing invoice?
Enter the deposit in the Already paid box under Totals. The invoice shows the total, the amount paid and the balance due.
Should I list parts separately from labor?
It helps. Listing major parts, like a water heater or disposal, on their own lines makes the invoice easier to understand and can matter for sales tax, which often treats parts and labor differently.
Can I make the invoice on my phone at the job?
Yes. The tool works in your phone browser and the PDF downloads straight to your phone, ready to send by text, WhatsApp or email.