What to put on a landscaping invoice
- The word “Invoice” and a unique invoice number.
- Invoice date and due date.
- Your business name and contact details.
- Customer name and the property address.
- The work done: visits, services, plants and materials, each on its own line.
- Tax, the total, any deposit already paid and the balance due. Use the “Already paid” box in the tool for the deposit.
- How to pay you.
Monthly invoices for lawn care
For regular customers, send one invoice per month instead of one per visit. Add a line such as “Lawn mowing (per visit)” with the number of visits as the quantity, and put the visit dates in the notes. Customers can check it at a glance, and you spend less time on paperwork.
Invoices for install projects
For projects with a deposit, send the final invoice the day you finish, while the new yard looks its best. List the plants and materials actually used, enter the deposit under “Already paid”, and include any plant care instructions in the notes.
Payment terms for landscapers
- Lawn care: monthly billing, due within 7 to 14 days.
- Projects: deposit to start, balance on completion.
- Commercial properties: often 30 days; agree on it before you start.
Turn your estimate into an invoice
If you made an estimate or quote with this tool on the same device, your lines are still here. Update the quantities to what you actually used, enter the deposit, and download the invoice.
Frequently asked questions
Is this landscaping invoice template free?
Yes. Create and download unlimited invoices. Free PDFs include a small line at the bottom saying they were made with QuoteToolbelt.
Can I use it as a lawn care invoice?
Yes. Add "Lawn mowing (per visit)" and set the quantity to the number of visits that month. Put the visit dates in the notes.
How do I show a deposit on a landscaping invoice?
Enter it in the Already paid box under Totals. The invoice shows the total, the amount paid and the balance due.
Can I bill plants and materials separately?
Yes. Add each plant or material as its own line, or use "Materials and plants" for a single line with the total cost.